SENIOR ADMINISTRATIVE ASSISTANT

Job ID: 

14637

SENIOR ADMINISTRATIVE ASSISTANT, Office of Digital Learning (ODL), to provide financial and administrative support for several units within ODL as part of a dynamic administrative team. Responsibilities include:

  • Serving as a key member of the ODL financial team by:
    • Processing financial transactions (e.g., journal vouchers, RFPs, credit cards, invoices, travel reports, etc.)
    • Approving purchases, reviewing monthly accounting statements, reconciling accounts and fixing any discrepancies
    • Supporting the development of budgets and projections, and handling other financial duties as requested
    • Coordinating contracts and purchase orders, tracking invoices and payments 
  • Supporting the ODL marketing and communications and strategic relations managers
    • Maintaining website, executing email campaigns via MailChimp, etc.
    • Copyediting and occasional copywriting, submitting news story to MIT News
    • Creating marketing materials using Adobe InDesign
  • Assisting with meeting preparations, conducting research and composing presentations, agendas,  and written documents
  • Serving as part of the ODL administrative team, including:
    • Developing and executing events and group/committee meetings
    • Arranging travel, coordinating calendars, and performing other duties as needed

Job Requirements: five years of administrative support and accounting or finance experience; strong communication, analytical, and interpersonal skills; excellent organizational skills; and experience and proficiency with PowerPoint, Excel, Word, FileMaker Pro, and Adobe Pro. Seek a flexible, skilled, and proactive individual who is able to work both independently and as part of a team, exercise independent judgment, multitask, set priorities, and meet deadlines in a busy office setting with frequent interruptions. A bachelor’s degree and MIT experience are strongly preferred. Knowledge of MIT financial systems highly desirable, e.g., SAP financial, BrioQuery, and Cognos

MIT is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability.